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Appoint an Officer

 

Details

A director of a company is a person who is responsible for managing the company’s business activities. When a person is acting as a director, they must act in the best interests of the company. Each type of company must have at least one member and the minimum number of directors (i.e. one director for a proprietary company and at least three directors for a public company). A director can also be a member of a company, which is common with small types of companies. 

Navigation

 

From the Main Toolbar, go to Company.

Select the Company from the list.

Select Officers

 

Click 

Instructions

CAS 360 will display the Add/Edit New Officer screen. 

Field
Explanation
Officer Name

Begin typing the new Officer's name. CAS 360 will begin searching the Global Contact screen for the person. If the Contact has not been previously added to the Global Contact screen, will display.

Click  to add a new contact.

Users will be prompted to enter the Director ID for directors, if it was previously not entered for the contact. 
Position

Select the Officer's position as either Director, Secretary or Alternate
Position Status Select the Status as Appointed
Meeting Status
  • Attendee
    This person will be shown as present or as in attendance (if the person is not a director) at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Signatory
    This person will be shown as present or as in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings and signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
  • Form Signatory
    This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown assignatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
  • Chairperson
    This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Apology
    This person will be listed under the Apology paragraph in the Meeting Minutes. They will not be listed on Resolutions, as the person did not attend the meeting when decision was made. 
  • Non Attendee
    This person will not be shown on meeting minutes or resolutions.
Appointed
 Enter the Appointed date as the date the Officer is appointed
Notes Click to add extra notes to appear on the Register of Officers

 

The Pending option can be ticked if the appointment has not been confirmed at this point. If ticked, the Officer will then be excluded from documents such as the Register of Officers

Click 

Forms Prepared

CAS 360 will display the Document Production screen and automatically select the documents required:

  • Register of Officers
  • Directors Meeting Minute or Resolution
  • Change to Company Details Form 484B (signed and electronic)
  • Notifications of change to directors of a registered body Form 490 (For Companies with the Company Type of Foreign or Registrable Body set in the General Details screen)
  • Consent to Act letter
  • Members Meeting Minute or Resolution
  • ABRS Director ID Letter (For directors and alternate directors) 

CAS 360 allows you to prepare documents and then notify ASIC through electronic lodgement via the Documents Screen. For more information on how to do so, click here.

See Also

Officer Changes - Multiple Companies

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