The CAS 360 global Documents screen allows users to view all documents for all companies from one central location.
At first glance, users will be able to immediately identify and group documents that are due for lodgement, identify the potential late fee penalty that may apply, check the internal trace number CAS 360 has given for the document, view the number of company changes contained in a set of documents and review the document status.
|From the Main Toolbar, go to Documents||
Document Screen Search Box
Use the Search box to filter the Document screen by Companies.
Users are able to upload their own documents and save them into CAS 360.
To upload a document, select:
The Upload Document screen will display.
|Attach documents to existing Company||
Selectthis option to upload the documents for the currently selected company.
You will then need to select a company.
|Attach documents to existing Trust||
Selectthis option to upload documents for an existing trust.
You will then need to select a trust.
|Document Name||Input a name for the document or document pack.|
|Document Status||Select a status from the list.|
|Status Date||Input the date for the status.|
|Document Date||Input the date for the document.|
Drag and drop the files you wish to upload.
Alternatively, select Browse and pick the document(s) you want to upload.
Press and hold the CRTL key on your keyboard and click on the files to select multiple documents at a time.
Select Save to upload the selected documents.
|Select Cancel to exit out the screen without saving.|
Under the Changes column, users are able to quickly identify the number of changes contained in the set of documents. Users can hover over the changes to instantly view the details of the Company changes.
For documents that are enabled to be lodged electronically via CAS 360, the Lodge button will display.
To lodge a document to ASIC, simply select:
The View SMS icon will allow users to view and reply to SMS messages sent via CAS 360
If multiple recipients were selected for the SMS reminder, users will be flip between the correspondences of the different recipients.
Quick Status Change
Users are able to quickly and easily change the status of a document.
Click on the Document status field to change the document to a new status.
Clickto accept changes or to ignore changes.
The Options menu provides users with a number of functions to manage company documents. These options are explained in more detail below:
The Edit option will display the Edit Document Details screen.
|Date of Document||
Date the document was originally generated.
Note: Changing this date will not change the date on the document PDFs
Helps users manage documents by indicating what stage the document is at. Select between:
When documents are generated, the status will automatically be set to Document Prepared. Once a document is lodged, the status will automatically change to Lodged. When an Annual Company Statement is received, the status of Form 480 will automatically be set to Document Received and once the Annual Review is processed, the status will change to Document Processed.
Latest Status Date
|Date the current Document Status was selected.|
ASIC Lodgement Fee
|Any fee associated with the document. CAS 360 will automatically calculate the lodgement fee, including late lodgement penalties where the form was lodged late.|
|ASIC DocImage Number||
The DOCIMAGE system is ASIC's database which contains all documents received by ASIC which are scanned and retained in an electronic form. Each document lodged with ASIC is given a DOCIMAGE Number. If documents are lodged electronically, CAS 360 records these numbers in the Documents Screen
The Attachments option allows users to view all the documents generated for the document. This may include the ASIC form, Director/Members meeting minutes, resolutions, share certificates.
Users are also able to upload external files to CAS 360 to attach to the document. Files may include client letters or other supporting documents.
You can either drag and drop documents or select browse for files and locate the additional documents you want to attach.
To view the attachments, hover your mouse over the document.
|Delete an attachment. Attachments generated by CAS 360 or migrated from CAS desktop cannot be deleted.|
|Download a copy of the attachment to your computer|
|Instantly generate the attachment for you to view|
Displays a Timeline of the document status such as the time and date of any status changes and the user that has changed the status.
Removes the document and its attachments from CAS 360.
Allows users to add new comments or view existing comments attached to a document.
will appear beside documents with a comment. Users can hover over this icon to quickly view the comments made on documents.
Send From to Client
Allows users to send a copy of the document to one of the contacts from the Contacts screen.
Send Document Reminder
Users can send an email reminder to one of the contacts from the Contacts screen to review a document.
Document Alerts filter
The Documents screen also has a number of filters allowing users to easily see documents that need action. These filters include:
|View all Documents||Display all documents in the documents screen|
|Overdue Documents||Show documents that are now late where the late fee will apply|
Due for Lodgement in 7 Days
Show documents which have within 7 days to be lodged before the late fee applies
Due for Lodgement within 14 days
Show documents which have within 14 days to be lodged before the late fee applies
|Documents to be Lodged||Shows documents which have thebutton available|
|Show only documents that have already been lodged|
|DocuSign - Signed by client||Show only documents that have been signed by clients using DocuSign|
|DocuSign - Signed and not lodged||Show only documents that have been signed by clients using DocuSign but have not been lodged|
|Annual Reviews||Show only Annual Review documents in the documents screen.|
Awaiting Signature Filter
Sent to clients still require signing
|Documents that have been Sent to clients|
Sent to clients - DocuSign
|Documents sent to clients to be signed with DocuSign|
To amend a prepared but not yet lodged document, please refer to How to Edit and Reprepare a Company Change.